Calling all volunteers! We need you for WordCamp Houston 2020!
WordCamps all around the world are 100% volunteer-run, and we are no exception. Volunteers are an essential part of the success of WordCamps. Volunteering is a great way to give back to the community, meet new people, and learn from both speakers and organizers.
Continue reading to learn how to join our stellar volunteer team!
Perks
Here are all the great perks you’ll get as a volunteer:
- Comp and Discount Tickets to the event, based on availability and volunteer hours.
- An inside look at the planning stages of the event.
- The opportunity to meet speakers, attendees, and vendors.
- After-parties with other organizers and attendees.
- Copious amounts of high-fives and thank-yous from the organizers.
In addition to the above, there are the possibilities of an exclusive volunteer-only t-shirt and a pre-party open only to speakers and volunteers. Details on these will be posted later if and when they are finalized. These items are not guaranteed to happen at this time.
Areas of Volunteering
As currently planned, volunteer duties will include the following:
- Registration – Check-in registered attendees and hand out name tags with WordCamp t-shirts.
- Swag Table – (“Stuff We All Get”!) handout all the goodies provided by our sponsors.
- Food and Snacks – Keep food service orderly and ensure that snacks are provided.
- Clean-up Helper – Follow up with hotel personnel and clean up messes (mess happens!).
- Conference Room Helper – Make sure rooms are clean and have enough seating and assist attendees.
- Speaker Helper – Introduce speakers and ensure that their talk starts and ends on time; help speakers with equipment and presentations as needed.
- Sponsor Desk Help – Assist sponsors making sure they have their assigned space, as well as tables, chairs, and any electrical needs.
- AV (Audio Visual) and Technical Help – Set up video and sound equipment and record talks. You should have at least a basic knowledge of electronics and AV equipment for this assignment.
- Happiness Bar – Help other WordPress users with their websites.
- Takedown – After the event, taking everything down and making sure the venue is clear of event materials, tables, swag, as well as any other rubbish/debris.
- After-party – Receive and assist attendees at the after-party venue.
On the volunteering signup form, please check the area in which you would most like to volunteer. We will try to honor as many preferences as we can, but, please, be flexible in the event you are assigned to something you did not select during signup.
Requirements
TIME
We try to ask only for a few hours of help from our volunteers during the event. Generally, you should be available during the day from 8 a.m. to 5 p.m. on Saturday, May 9th and Sunday, May 10th, 2020. Saturday, May 9th will be the busiest day, and we will likely need the most help then.
BEHAVIOR
Like other attendees at WordCamp Houston, volunteers must adhere to our code of conduct — https://2020.houston.wordcamp.org/code-of-conduct/.
Volunteer Selection and Day-Of Details
You will get an official email from the WordCamp Houston team when you have been selected. This email will include details including what you’ll be doing, where you’ll be working, who will be your volunteer coordinator, and how to check-in on the day of the event.
We look forward to working with you to help make WordCamp Houston 2020 a success!